MATHEMATICS, COMPUTER SCIENCE, AND ENGINEERING DISCIPLINE
   POLICY FOR TEXTBOOK SELECTION
   Revised April, 2006

 In this document, voter, refers to

  1. any permanent full-time, SACS-qualified instructor, who is teaching the course during the current academic year or has taught it during the previous two years
  2. any full-time, SACS-qualified instructor, who is currently serving on the textbook review committee.

For purposes of the initial adoption of a text for a new course, voter refers to any permanent full-time, SACS-qualified instructor who has taught any course in the discipline during the last three years.

Textbook Selection Procedure

Textbooks will be reviewed at least every three years.  The Executive Committee will establish a rotation plan so that approximately one-third of the course texts are reviewed each year.

The appropriate course committee will conduct the textbook search. The Executive Committee will notify textbook publishers that searches are being conducted and will give publishers the names of the individuals to receive review copies of texts. The course committee will screen the available texts and will produce a short list of recommended books.  By the end of January, the course committee will present the short list of recommended books to the Discipline along with a list of strengths and weaknesses for each book.  An open discussion of the strengths and weaknesses of each text will be scheduled. If a voter wishes to nominate a text that has not been presented for consideration by the committee, he/she may do so by notifying the chair of the Executive Committee prior to the meeting at which strengths and weaknesses are discussed.

Textbook Voting Procedure

All eligible voters will receive a three-part ballot.  The Executive Committee will establish a timeline to ensure that ballots are tabulated prior to the deadline for submitting textbook orders.  The course committee chairs will prepare a ballot using the textbook ballot template on the discipline web page and will distribute the ballots and a vote summary form (the second page of the textbook ballot template), to Department Chairs.  The Department Chairs will distribute ballots to eligible faculty on their campus.  Ballots will be collected by Department Chairs, counted, recorded on the vote summary form, and forwarded to the Chair of the Executive Committee.  The executive committee chair will inform faculty of the results of the vote and the course committee will then be responsible for developing the teaching guide(s).

Part 1:  The course committee will make a recommendation on the number of books to be approved for use in the course.  A majority vote of all ballots cast, excluding abstentions, is required to make a decision.  Voters will vote for one of the following options.

       a. All sections of this course will use the same textbook.
       b. There will be a choice of two or three textbooks for this course.

In the event of a tie vote, there will be a choice of two or three textbooks for the course.

Part 2:  The vote on part 2 of the ballot will be tabulated only if the vote in part 1 establishes a choice of two or three textbooks. A majority vote of all ballots cast, excluding abstentions, is required to make a decision. Voters will vote for one of the following options.

        a. If multiple books are approved for the course, two books will be approved for use.
        b. If multiple books are approved for the course, three books will be approved for use.

In the event of a tie vote, there will be a choice of three textbooks for the course.

Part 3:  All recommended and nominated textbooks will be listed on part 3 of the ballot.  Voters will rank order the books 1, 2, 3, …, n.

If multiple books are approved for use, then votes will be tabulated using the following method:

Let n be the number of textbooks on the ballot.  A text will receive n points for each voter who ranked it number 1, n-1 points for each voter who ranked it number 2, ... down to 1 point for each voter who ranked that text in last place.  If a voter does not rank a book, it receives 0 points from that ballot.

This will yield a ranked list of the texts under consideration.  Depending on the outcome of part 2, either the top two books or the top three books will be approved for the course.  The top-ranked text will be the default text.  In the event of a tie at any stage of this portion of the process, the tie-breaker will be the number of first place votes among the tied textbooks.  If this does not resolve the tie, the executive committee chair will break the tie.

If only one book is to be chosen, then votes will be tabulated as follows:

Only first place votes will be tabulated.  A text must receive a majority of the first-place votes to be adopted.  If no text receives a majority of the first-place votes on the first ballot, there will be a run-off between the top two textbooks.  If the run-off vote results in a tie, the executive committee chair will break the tie.

 

Textbook Teaching Guide Procedure

The course committee will write the common course outline and teaching guides for all texts that were approved for use by the faculty. All instructors will choose a text from the approved list and follow its teaching guide.

Textbook Edition Changes

If a new edition of a textbook is published prior to the next regularly scheduled textbook search, the course committee may, at its discretion, roll over to the new edition of the text for the remainder of the three year cycle or it may immediately initiate the textbook search process.

Other Proposals

At any time during the adoption cycle, a course committee may submit a textbook related proposal to the Discipline.  For example, a course committee may recommend any of the following:  a change in the default text, the addition or deletion of a text from the list of approved texts, or a textbook search.  Such proposals would follow the normal procedures for academic proposals described in the organizational policy statement.