Purchase Order/Purchase Requisition Corrections

Purchase Requisition can be changed at any time during the process until the PO is created. Corrected requisition must be approved again by the Budget Manager, eProcurement will automatically re-route back to the Budget Manager for approval.

Once a Purchase Order has a status of created any changes must be initiated through a Field Purchase Order Correction (FPOC) form approved by the budget manager. In some cased an email by the budget manager indicating the PO can be used.

A FPOC must be issued if there is a price increase or decrease of more than 5% per line item or if you wish to cancel the Purchase Order (PO). Corrections are required to resolve significant differences between orders and invoices. Any difference will cause a match exception and the vendorís payment may be delayed.

Purchasing has the latitude to issue corrections when not required by State policy, if decided it is in the best interest of the Agency or is required by internal procedures.

When specifications of a good or service changes and is not the same as the original PO specifications, an FPOC is required. In such cases, the Purchasing Department must assure that the changed specification meets or exceeds the original specifications.

The department may cancel a PO or approve a price increase or decrease; however, you MUST send in writing to the Purchasing Department and give the reason for the increase or cancellation.

Purchasing will issue a Change Order to the company and the department.