Georgia Perimeter College Business Procedures Manual
Registration Fees Paid by the Employee
Registration fees required for participation in workshops, seminars, or conferences that an employee is directed and/or authorized to attend will be allowed when supported by a paid receipt or a copy of the check showing payment. Any part of a registration fee applicable to meals will be reported as a meal expense, and not as a registration fee, if the costs can be separately identified.
Under this circumstance, reimbursement will be processed after the trip via the Travel Expense Statement.
Registration Fees Prepaid by the College
Registration fees required for participation in workshops, seminars, or conferences that an employee is directed and/or authorized to attend may be paid in advance by the College. In order to request advance payment of registration fees, the following items must be submitted to Budget Office:
A completed and approved Payment Request, including the Federal Identification Number of the Payee.
Copy of a completed and approved Prior Approval for Travel Authorization.
Original and one additional copy of the completed registration form complete with conference agenda.
All checks for the payment of registration fees will be routinely mailed to the payee unless noted otherwise by the employee on the Payment Request. An employee planning to prepay a registration should allow adequate time for processing. It is strongly recommended that the appropriate information for the payment of registration fees reach the Budget Office at least two weeks prior to the registration deadline.
Registration Fees Charged to the Purchasing Card
Registration fees may be charged using the state contracted purchasing card. The registration fee must be documented on the Prior Approval for Travel Authorization and use of purchasing card must be indicated.
Additional meal allotments are not allowed if the meal is included in a registration fee.