GLOSSARY OF TERMS FOR ADVISORS
Below is a list of commonly used terms at Georgia Perimeter College that refer to various aspects of a student’s academic program. This glossary may be especially useful for the new employee who needs help in understanding the many acronyms used at the college.
Academic Warning: Students who have failed to achieve a term grade average of 2.00.
Academic Probation: Students on academic warning with a cumulative GPC of less than 1.75 or who pass no collegiate level coursework and have one or more “F” or “WF” during a term. Students on academic probation should see and advisor and be advised to take a reduced academic load.
Academic Exclusion: Students who are on academic probation with a cumulative GPA less than 1.75 and term grade average less than 2.0 cannot attend for one semester. Students can appeal the exclusion.
ACS: Advising and Counseling Services assists academic, career, and personal counseling to all students.
Add/Drop: The period during the beginning of the semester when students are permitted to add or drop classes to their course schedule themselves or with an advisor’s assistance.
Advisement Sheets: A commonly used term for “Program of Study” sheets.
BANNER: The database used by most colleges nationwide for input and access to student information.
BOR: The Board of Regents is the governing body for all 35 public colleges and universities that comprise the University System of Georgia.
CDS: Center for Disability Services, commonly known as Disability Services, which coordinates accommodations for students with learning disabilities and students with mental, visual, hearing, mobility and other physical disabilities.
CLEP: College Level Examination Program, college credit granted for specific courses upon successful completion of a standardized test. Students should contact the Testing Center for information.
Cohort: All students who enroll at GPC during a summer or fall semester, have never attended college, and are registered as full-time students in the fall semester are classified as “cohort.” These students are assigned to a full-time faculty member, who is called a “cohort advisor.”
Cohort Advisor: A full-time faculty member responsible for advising cohort students. (Note: All full-time faculty members are assigned cohort students.)
COMPASS: Placement Testing which determines the appropriate level of beginning coursework for newly admitted students
Control: A note on a student record informing the student of the need to register for specific classes or tests. Examples: Regents’ Test, Learning Support Math. A control is different from a hold in that it does not completely block students from registering.
CPC Deficiency: College Preparatory Course deficiencies are gaps in a student’s high school record that do not meet the requirements of the college preparatory curriculum in Georgia high schools. Students with CPC deficiencies must take an additional course or courses to satisfy this deficiency, which will not be counted toward graduation credit.
Core Curriculum: A common set of courses all students must take in order to receive a degree. Known as Areas A through E, the core includes courses in humanities, sciences and mathematics, and social sciences. (Area F refers to specific courses in a student’s program of study)
CRN: A five-digit number printed on the course section line on the schedule of classes, which is mandatory for registration.
Early Alerts: Alerts sent out to instructors of all cohort students asking them to report on the students’ progress. If a student is not making satisfactory progress, an alert will appear in an advisor’s e-sams report, coded in red.
Earned hours: College-level credit hours earned by a student, including transfer credit
ERS: Enrollment and Registration Services, the office that handles student admissions, records, transcripts, and registration procedures.
e-sams: Electronic Student Academic Management System, a software system that provides information and tools for advising students.
ESL: English as a Second Language courses taken by students for whom English is not their native language and who are determined to need additional English language instruction. Students taking these courses should be advised by the ESL/Foreign Language department before registering each semester.
FAFSA: Free Application for Federal Student Aid, which is required to determine a student’s eligibility for financial aid. Students must file a FAFSA application every year.
FERPA: The Family Education Rights and Privacy Act of 1974 establishes confidentiality rights for students in regard to their academic records and prohibits sharing of student information without the student’s consent.
Hold: A note on a student record informing the student that they will not be able to register until they visit the appropriate office to get the hold removed.
Hybrid Course: A course which is taught in a combination of online and face-to-face instruction.
IP Grade: In Progress. A grade on a student’s record in Learning Support and English as a Second Language classes indicating that a student has not passed a class or an exit exam.
Learning Community: Linked groups of courses (usually 2 or 3) around a common theme to enhance student retention and completion of learning support courses. Students must sign up for all courses in a learning community.
LS: Learning Support courses are pre-college level courses intended to bring students’ knowledge of mathematics, reading and English up to collegiate standards. Placement is determined by COMPASS testing and/or SAT/ACT scores.
LTC: Learning and Tutoring Center, a facility that offers students one-on-one academic support and assistance in most courses with written or mathematical components.
Override: The authority to enroll a student in a class that is already full or where the student does not meet the official pre-requisites. This authority is limited to department chairs and certain other GPC personnel.
Program of Study: A group of courses students take to fulfill the requirements for an associate’s degree from GPC. Students can enroll in a transfer program or career program.
Regent’s Test: A test measuring competency in reading and composition required of all students seeking an A.A. or A.S. degree at GPC
SIS: Student Information System, information system for students and faculty that provides information on course schedules, registration, financial aid and transfer equivalencies
TAG: Transfer Agreement Guarantee, program that guarantees a GPC student with a minimum of 60 transferable credit hours admission to certain four year institutions in the state of Georgia
Testing Center: Location at each GPC campus that provide testing services, such as Placement testing, Exit testing and CLEP
WF Grade: Withdrawal/Failing indicates that the student withdrew from a course while doing unsatisfactory work. No credit toward graduation is earned with a grade of WF