Georgia Perimeter College Business Procedures Manual

Glossary

C

Commercial Transportation - means any entity that offers transportation of people or goods to the public for pay.  

County and Municipal Excise Tax - means the local taxes charged by hotels/motels for lodging. This tax is separate from the state sales tax.  

E

Employee Travel Expense Statement - means the accounting document used to reimburse a state employee for travel expenses incurred while on official business.  

F

Federal Per Diem Rate - means the maximum reimbursements allowed to federal employees who are on travel status. The available rates only include locations within the continental United States. Separate per diem limits have been established for foreign travel.  

H

High-Cost Area - means any area within Georgia within which meal expenses may be reimbursed at a higher amount than the limits that otherwise apply to travel within Georgia. High cost areas are limited to the following counties: Chatham, Cobb, DeKalb, Fulton, Glynn, and Gwinnett counties.  

L

Lodging - means a hotel, motel, inn, apartment, or similar entity that furnishes lodging to the public for pay. 

P

Per Diem for Meals - means the cost of a meal including applicable taxes and tip.  

M

Miscellaneous Travel Expense - means a necessary and reasonable expense incurred by a state employee while traveling on official business. This term does not apply, however, to meals, lodging, mileage or transportation costs.  

N

Normal Commuting Miles - means the miles traveled on a regular, usually daily, basis from an employee’s residence to the location most frequently associated with work performed outside of that residence, generally at a “home campus.” This should be a standard distance that does not change from one reimbursement request to the next.  

P

Personal Motor Vehicle - means a motor vehicle that is owned or leased for personal use by an employee. Personal motor vehicles include automobiles, motorcycles, and aircraft.  

Point of Departure - means the beginning location used to calculate state-use miles traveled in a personal vehicle. For the normal workweek, the point of departure will be either the employee’s residence or home campus, whichever is nearer to the destination point. During weekends and holidays, employees should use the actual point of departure to calculate travel mileage.  

T

Travel Exception - means written authorization for travel reimbursement of expenses generally not allowable under the Statewide Travel Regulations.