1. What is DegreeWorks? 19. A student changed his/her major, but it isn't showing in DegreeWorks?
2. Do students still need to see an advisor? 20. Can students use DegreeWorks to determine what they need for a second degree?
3. Who can use DegreeWorks? 21. A student's degree progress bar says that the student is 90% complete, but he/she is only a freshman. What's wrong?
4. How do I access DegreeWorks? 22. A student has several courses that will complete a requirement. How does DegreeWorks choose which course to use?
5. What is a "worksheet" in DegreeWorks? 23. Why are some courses on a degree worksheet hyperlinked and others are not?
6. Does DegreeWorks provide an official graduation audit? 24. A student is a "pre" major. How can I be sure that the student is keeping up with all of his/her degree requirements?
7. Is DegreeWorks the same as a student's transcript? 25. A student has just registered for classes. Why aren't the new classes showing up in DegreeWorks?
8. When should a student look at his/her degree worksheet? 26. What is "Look Ahead" and how do I use it?
9. How do students know what classes they need to take? 27. Why is a course that should work not completing a requirement?
10. How current is a student's information in DegreeWorks? 28. What is the block "Courses Not Used in this Program"?
11. How does DegreeWorks decide where to place courses that students have completed? 29. What is the block "Courses Not Counted Toward Degree"?
12. What should I do if DegreeWorks places a course in one area, but a student wants to use it in another? 30. What grades are included in a student's "Overall GPA"?
13. What do I do if I think a student's degree worksheet is incorrect? 31. Can I see a list of all the classes a student has taken?
14. Why aren't a student's transfer courses appearing in the right place? 32. How can a student estimate his/her future GPA based on his/her current classes?
15. Why is a course that a student is currently repeating showing up in two areas? 33. A student had a green checked box that has now changed to red. What happened?
16. A student wants to change major. How can I see what would be required if the student made this change? 34. How do I use the "Notes" feature in DegreeWorks?
17. What is the "What If" feature and how do I use it? 35. DegreeWorks is telling a student that he/she needs two lab sciences in Area D, but the student insists that he/she only needs one?
18. Why is the major I'm looking for not showing up as a "What If" option? 36. What does a asterisk mean after a course number?
    37. Whom should I contact if I still have questions?
       

 

1. What is DegreeWorks?
  DegreeWorks is a web-based tool to help students and advisors monitor progress toward degree completion. DegreeWorks looks at the degree requirements of the GPC Catalog and a student's coursework to produce an easy-to-read worksheet. The worksheet is divided into block requirements that help an advisor and the student see how a student's coursework counts toward degree requirements and what courses the student still needs to complete. Checkboxes exist within each block to easily outline what courses and requirements are complete.

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2. Do students still need to see an advisor?
  YES! Absolutely - DegreeWorks does not take the place of advising and is NOT an official graduation audit. Advisors will still need to meet with students on a regular basis. DegreeWorks cannot anticipate students' future choices; therefore, requirements may change as students move through the curriculum. An advisor will be a student's best resource.

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3. Who can use DegreeWorks?
  Along with advisors, Degreeworks is available to all degree seeking students; however, quarter system courses are not used by DegreeWorks. Students with quarter system courses will need to continue to work with an advisor and check their requirements using a program advisement form. DegreeWorks is not available to Transient, Special, and Dual Enrollment students.

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4. How do I access DegreeWorks?
  Advisors can access DegreeWorks by signing into the Student Information System (SIS). The DegreeWorks link can be found under the "Faculty Advising Menu" tab.

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5. What is a worksheet in DegreeWorks?
  A worksheet is a review of past, current and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree or certificate. The worksheet is divided into block requirements such as degree, general education/core curriculum requirements, and Area F requirements. Each block works like a checklist that has boxes that are automatically checked when a requirement is met.

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6. Does DegreeWorks provide an official graduation audit?
  No, DegreeWorks is not an official graduation audit. It is an unofficial review of student coursework, as well as an outline of requirements still needed to complete a program. To receive an official graduation audit, students must apply for graduation through the registrar's office.

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7. Is DegreeWorks the same as a student's transcript?
  No, DegreeWorks is an unofficial review of coursework, as well as an outline of requirements still needed to complete a program.

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8. When should students look at their degree worksheet?
 
  • Before they meet with an advisor to discuss registration for an upcoming semester. They should prepare a list of questions to discuss with their advisor. Advisors will use DegreeWorks in the process of advising students.
  • After students register to ensure that the courses they have selected applied to their requirements as they thought they would. Registration activity is updated nightly; therefore, courses they have registered for will not show up in DegreeWorks until the following day. However, advisors and students can use the "Look Ahead" feature to see immediately how courses will apply to their programs.
  • After their grades for each semester are posted.
  • Before changing their major. Advisors and students can use the "What If" feature to see how their coursework would apply to a different program.

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9. How do students know what classes they need to take?
  On a degree worksheet, all of the red boxes represent unfulfilled requirements. Beside each box, DegreeWorks will point to the class or classes that are needed. In some cases, a particular class is required. In others, there may be a choice between several classes. If you hold the cursor over the course title, DegreeWorks will tell you how many credit hours the course is. If you click on the course title, DegreeWorks will give you the course description. Once a requirement has been fulfilled, the red box will change to a green checked box.

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10. How current is a student's information in DegreeWorks?
  The information in DegreeWorks is refreshed each night. Any changes made today (e.g., classes added/dropped) will be seen in DegreeWorks tomorrow. Each time you go into Degreeworks to look at a student, you should first click on the "Submit" button to make sure all changes are processed when you view a student's degree worksheet.

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11. How does DegreeWorks decide where to place courses that students have completed?
  DegreeWorks looks at the whole program and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist. Classes may move to different areas as students take more courses.

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12. What should I do if DegreeWorks places a course in one area, but a student wants to use it in another?
  If students have a course that does not appear in the area in which they expected, you should email a campus registrar explaining the situation and asking that the course be moved to another block on the degree worksheet. DO NOT send students to the registrar's office. These changes must be requested by an advisor via email.

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13. What do I do if I think a student's degree worksheet is incorrect?
  Please email a campus registrar immediately! While we have done everything we could to make sure that worksheets are correct, it has been impossible for us to predict every unique situation or problem. The registrars will work with advisors to take care of issues as they arise.

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14. Why aren't a student's transfer courses appearing in the right place?
 

If you are concerned about how a student's transfer courses should be applying in the worksheet, please email a campus registrar. Transfer courses may not meet the minimum credit hours or the minimum grade for a requirement.

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15. Why is a course that a student is currently repeating showing up in two areas?
 

Sometimes DegreeWorks will temporarily put a course that a student is repeating in a different place than the place it put the original course, so the course is showing up in two places. This usually happens when a course can be used in two different places. Once the repeated course is completed, DegreeWorks will replace the original course with the repeated course. Remember that a course CANNOT be used to fulfill more than one requirement, even though it may look that way temporarily in DegreeWorks.

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16. A student wants to change major. How can I see what would be required if the student made this change?
  You can use the "What if" feature on the Worksheets tab to run a worksheet using the major the student has selected. The "What If" worksheet will show you what coursework is required for the new major, how the student's current coursework would apply to that major, and what courses are still left for the student to take. "What If" worksheets do not guarantee that students will be able to major in the area they have selected. The "What If" feature CANNOT be used to determine the coursework a student would need for a second degree. If a student decides to change his/her major, the student will need to complete a "Change of Major" form at the registrar's office.

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17. What is the “What If” feature and how do I use it?
  The "What If" feature allows advisors and students to see how students' current courses would fulfill the degree requirements for a different major. The "What If" worksheet shows what coursework is required for the new major, how a student's current coursework would apply to that major, and what courses would still be left for to take. To use the "What If" feature, follow these steps:
  1. Click on “What If” in the left-side menu.
  2. In the first box “Degree,” use the drop-down arrow to select the degree or certificate the student is considering.
  3. Make no change to the second box “Academic Year.” DegreeWorks defaults to the current GPC catalog year for the degree or certificate that the student has chosen. Anytime students change their major, they must fulfill the degree requirements of the current catalog year. For that reason, their requirements for Areas A-E may change when they change their major.
  4. In the third box “Major,” use the drop-down arrow to select the major the student is considering. If you do not see the major the student wants, you may need to go back to the first box and select a different degree. For example, “Math” is an Associate of Arts degree whereas “Business” is an Associate of Science degree.
  5. Once you have made your selections, click on the “Process What-If” button in the top menu. The student's “What If” worksheet will display.
  6. To process another “What If” scenario, click on the “Back” button, and make new selections.
  7. To return to the student's original worksheet, click on “Worksheets” in the left-side menu.

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18. Why is the major I’m looking for not showing up as a “What if” option?
  Majors are associated with different degrees. Some majors fall under an Associate of Arts degree, while others fall under an Associate of Science degree. For example, “Math” is an Associate of Arts degree whereas “Business” is an Associate of Science degree. You need to go back to the “Degree” box and select a different degree or certificate.

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19. A student changed his/her major, but it isn’t showing in DegreeWorks?
  Change of major requests submitted during the first week of class are usually processed within a few days. Change of major requests made after the first week of class will not show up in DegreeWorks until the following semester. Students can always use the “What If” feature to see how their coursework will apply to a new major and to see what courses will be needed.

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20. Can students use DegreeWorks to determine what they need for a second degree?
  No, DegreeWorks cannot be used to determine the requirements for a second degree. The “What If” feature does not work for a second degree. If students are interested in pursing a second degree, they MUST speak with a registrar.

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21. A student's degree progress bar says that the student is 90% complete, but the student is only a freshman. What’s wrong?
  The degree progress bar is a tool that takes the total number of check boxes on a student's worksheet and calculates a percentage based on the number of boxes that are checked. As more courses are added to a student's worksheet, the degree progress bar will reflect the student's progress more accurately.

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22. A student has several courses that will complete a requirement. How does DegreeWorks choose which course to use?
  DegreeWorks generally chooses the course with the best grade to complete a requirement when a student has multiple courses that might fit. If the grades in the courses are the same, then DegreeWorks will choose the most recent course.

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23. Why are some courses on a degree worksheet hyperlinked and others are not?
  Most of the classes should be hyperlinked. In a few cases, we had to remove the links to provide the best advice possible for students. In these cases, students won't be able to use a hyperlink to see the course description.

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24. A student is a “pre” major. How can I be sure that the student is keeping up with all of his/her degree requirements?
  For the programs that have a pre-major (Dental Hygiene and Nursing) for which students must gain special admission to the program, DegreeWorks will only review a student's general education and competency requirements. To complete a worksheet as an actual major, use the "What If" feature and select the major the student hopes to enter. Please note that running a “What If” worksheet will not change a student's major or guarantee the student admission to the program. This feature is available for information purposes only and is unofficial.

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25. A student has just registered for classes. Why aren’t his/her new classes showing up in DegreeWorks?
  The information in DegreeWorks is refreshed each night. Any changes made today (e.g., classes added/dropped) will be seen in DegreeWorks tomorrow. When you or a student goes into DegreeWorks the following day, be sure to click on the “Submit” button near the top of the worksheet to process the most current information.

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26. What is “Look Ahead” and how do I use it?
  “Look Ahead” is a feature that advisors can use to see how particular courses will or will not be used in a student's degree or certificate. “Look Ahead” is a great way to see where the classes a student plans to register for will show up in the degree worksheet. To use “Look Ahead,” follow these steps:
  1. Click on “Look Ahead” in the left-side menu.
  2. Enter the subject name (e.g., MATH, ENGL, CHEM) and the course number (e.g., 1101, 1131, 1211) for a course the student is planning to take.
  3. Click the “Add Course” button.
  4. Repeat steps 2 and 3 until you have all the classes the student is planning to take. You can also remove a class by clicking on the “Remove Course” button.
  5. Once you have all of the student's courses entered, click on the “Submit” button near the top of the worksheet area.
  6. Look at the worksheet to see which requirements, if any, the courses the student has selected would fulfill. If you do not see one of the courses you entered, go to the block “Courses Not Used in this Program” near the bottom of the worksheet. If the course appears in that block, then the course will not fulfill any graduation requirements for the student's major or certificate.

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27. Why is a course that should work not completing a requirement?
  There are a couple of reasons that a course may not complete a requirement. If it is a transfer course, the course may have not met the minimum number of credits hours for the requirement. In addition, a course may not have met the minimum grade requirement.

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28. What is the block “Courses Not Used in this Program”?
  The courses in this block cannot be applied to a student's chosen major or certificate because they do not fulfill any requirements, or the student may already have met a requirement with another course. Repeated courses that are not needed to fulfill any requirement also fall in this block.

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29. What is the block “Courses Not Counted Toward Degree”?
  In general, the courses in this block for transfer programs are courses with insufficient grades (e.g., F, W, WF). For career programs, this block includes all courses with insufficient grades and all pre-college courses, such as ESL and Learning Support courses.

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30. What grades are included in a student's “Overall GPA”?
  All the college level courses that a student has taken at GPC are included in this GPA. Learning Support and ESL courses are NOT included in this GPA.

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31. Can I see a list of all the classes a student has taken?
  Yes, by clicking on the “Class History” link at the top of the worksheet, you can see all the courses a student has taken at GPC arranged by term.

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32. How do I estimate a student's future GPA based on his/her current classes?
  To estimate a future GPA based on the courses that students are currently taking, click on the "GPA Calc" tab near the top of the worksheet. You can then choose either a "Term Calculator" or "Advice Calculator" by selecting the appropriate link in the left-side menu. The "Term Calculator" will be pre-loaded with the courses that the student is currently registered for. You can put in various grades for each course and then ask DegreeWorks to calculate what the student's new GPA would be. The "Advice Calculator" allows you to see the grades a student needs to make in future courses to achieve a desired GPA. You enter the desired GPA, and DegreeWorks will calculate how many courses the student would need with A grades, how many courses the student would need with B grades, etc. to get to his/her desired GPA.

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33. A student had a green check box that has now changed to red. What happened?
  DegreeWorks cannot look into the future and know what courses a student might take. Sometimes a course chosen in one area will have an impact on the courses or credit hours required in another area. For example, the math course that a student chooses for Area A or for Area D can have an impact on the number of credit hours the student needs to take in Area B. Until a student makes those choices and completes those courses, DegreeWorks uses the courses a student currently has to give the student its best estimate of the student's progress toward his/her degree. Paying attention to the notes in DegreeWorks will also help a student avoid this situation. Remember that Degreeworks DOES NOT provide an official graduation audit. To receive an official graduation audit, students must apply for graduation through the registrar's office.

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34. What about the "Notes" feature in DegreeWorks?
  DegreeWorks allows advisors to add a note to a student's worksheet from a predetermined list of advising notes. The advisor can select whether the note is viewable by only other advisors or also by the student. Once a note is added, it is displayed at the bottom of a student's worksheet. Please be aware that even if you select "Not available to student," anytime an advisor pulls up a student's worksheet, the note will be viewable on the advisor's computer screen. Therefore, if a student is looking at an advisor's monitor, he or she will see the note. To add a note, select the "Notes" tab, and then click on "Add Note" in the left-side menu. Select the note you wish to add from the drop down pick list. Decide if the note will be available to the student, and then click on "Save Note." Notes can also be deleted at a later date.

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35. DegreeWorks is telling a student that he/she needs two lab sciences in Area D, but the student insists that he/she only needs one?
  DegreeWorks looks for term of matriculation or for changes to major to pull the correct degree requirements for students. When the new Core was adopted in Fall 2011, one of the big changes was that starting Fall 2011 students in non-science/mathematics majors have to take two lab sciences in Area D instead of one. (Students in science/mathematics based majors have always had to take two lab sciences in Area D.) Any student who started the college Fall 2011 or later is required to do two lab sciences. Students who began the college prior to Fall 2011, who have been continuously enrolled, and who have not changed majors may continue to take just one lab science in Area D if they are non-science/mathematics majors. Therefore, there are a couple of questions to ask when a student believes he/she is under the old Core: Did you apply for readmission anytime since Summer 2011? Have you changed your major since Summer 2011? If the student answers "yes" to either of these two questions, then, generally, he/she falls under the new Core and needs two lab sciences. If the answer to these questions is "no," but DegreeWorks is requiring the new Core, then you should email a campus registrar about the student's records. You can always run a worksheet using the former Core by running a "What If" scenario. Keep the degree and major the same, but change the "Academic Year" to a year in the previous catalog (before Fall 2011).

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36. What does a asterisk mean after a course number?
  An asterisk indicates that a course may have a prerequisite. By clicking on the course title and number, the course description with any prerequisites will be displayed.

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37. Whom should I contact if I still have questions?
  If you have a question, please contact a campus registrar.

Alpharetta: Felicia Harbach or Beverly Cook

Clarkston: Linda Fields or Sheree Simpson

Decatur: Eileen Menefee

Dunwoody: Judy Nichols or Raymond Sellers

Newton: Demetrix Rostick-Owens

Online: Emily Cowdrick

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